Process

Whether you opt for a wedding package or choose offerings separately (a la carte), we encourage you to explore all of our offerings pages and frequently asked questions. Then contact us to book First Class Weddings as your dedicated Maui wedding coordinator and get started on planning your day.

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Fees

Our wedding packages include the coordination deposit in the package price, while the coordination deposit is itemized separately if you purchase offerings a la carte.

Maui Ceremony Coordination Deposit: $850
Maui Wedding Reception or Event Coordination Deposit: $850
FCW Commission fee: 20% of all services

These fees include the following services:

Pre Wedding, Reception and Event Coordination

• Secures FCW as your exclusive event planning company - one event per deposit
• Offers unlimited correspondence by phone and email
• Provides detailed information about locations, vendors and services
• Reserves your desired location and vendors, plus handles all the contracts
• Obtains quotes for custom requests and negotiates contracts when requested
• Provides general information to activities and accommodations
• Handles all payments and submits necessary deposits
• Provides cost itemization and vendor details to you in writing prior to event day for final approval
• Arranges the timing and details of each service for event day
• Creates a timeline for the client to use as a guide
• Takes full responsibility for all vendors secured through FCW. We guarantee their work!
• Carries liability insurance and meets with all venue requirements

Onsite Coordination

• Facilitates set up of event
• Oversees any deliveries
• Directs the flow of events
• Manages all vendors
• Meets and greets you and your guests
• Resolves any unforeseen issues behind the scenes
• Handles the removal and clean up of entire event

Items incurring extra FCW fees

• Site Touring Fees - $100 per hour (drive time included)
• Rehearsals - $150 (for up to two hours)
• Holidays - Some vendors charge more for holidays and these fees will be passed on to you
• Tasting - Cake tasting, Menu Sampling, etc. - $100 per hour + cost of samples (drive time included)
• Help with items you solely provide (place cards, favors, flowers, etc.) Custom Quote Required
• Wedding On-site services that exceed 3 hours - $150 hourly (pro-rated every 15 minutes)
• Reception & event On-site services that exceed 8 hours - $150 hourly (pro-rated every 15 minutes)
• Reprinting, faxing or delivering information that has already been given to you - $50
• Changing Date or Location — See Terms & Conditions below
• Cancellations — See Terms & Conditions below

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Terms & Conditions

Company policy guarantees all our services and protects you as our client.

Payments and Deposits

• A payment schedule with due dates split into thirds will be provided. Payments are due regardless of changes or additions to your package. Final payment is due within two weeks prior to your wedding date. If final payment is not received within 48 hours prior to your wedding or event then all services will be canceled and all monies paid and due will non-refundable.
• Checks, Money Orders, Travelers Checks, Cashiers Checks, Visa, Master Card, Discover Card and Amex are accepted for payment.
• If paying by credit card a separate phone order authorization form is required with your signature for each transaction and a 4% processing fee will be added to all credit card transactions.
• Personal checks must be received four weeks prior to your event.
• Please allow for 5-10 days if using regular mail.
• Other deposits may be required to secure locations or specialty services. You will be notified in advance if this is required.
• Once your initial deposit(s) have been made a receipt for services will be sent to you.

Changing Date or Location
Once your deposit is received you have 3 weeks to change the date or location without penalty. If you decide for any reason to change your Maui wedding date or location after the 2 weeks then a $200 fee will be incurred.

Cancellations

• If for any reason you decide to cancel your wedding entirely within 30 days of the wedding or event date, you will be charged 100% of your total wedding services plus your nonrefundable coordination deposit.
• Cancellations within 30-60 days will incur 75% of the total estimated charges plus any vendor deposits (per their cancellation policy).
• Cancellations within 60-90 days will incur 50% of total estimated charges plus any vendor deposits.
• Cancellations prior to 90 days will incur a refund less original coordination deposit(s) plus any vendor deposits (per their cancellation policy). All cancellation fees are on top of the initial nonrefundable deposit(s).
• All credit card transactions will incur an additional 4% processing fee.

Gratuities

Many clients ask if gratuity is included in the prepaid wedding costs for any of their services. Gratuity for your limousine drivers, resort staff and private dining companies is already included in your costs. However, gratuity is not included for your minister, musicians, photographer or videographer, and your wedding planner. Tipping is never required for these individuals but if you feel that anyone has met or exceeded your expectations and wish to provide a tip is always appreciated.

Special Notes

• Client takes full responsibility for managing their own budget. First Class Weddings would be happy to make suggestions to stay within the specified budget, however; ultimately the final decision weather or not to go over budget is up to the client.
• All vendors and services directly related to the event must be secured and contracted through First Class Weddings, Inc. This allows us to maintain the quality of your event.
• First Class Weddings charges a 20% fee on all your event costs. This fee is in addition to the initial $850 wedding ceremony, reception or corporate event coordination deposits.
• Changes to your services are acceptable up until two weeks prior to your event and will then follow the guidelines and policies of your vendor

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